When you hand equipment to a crew member, that moment should create a record. EquipTrail makes allocation as simple as filling in three fields — item, person, site — and creates a permanent, searchable handover record automatically.
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Paper handover forms and verbal agreements are how most construction sites still track who has what. The problem is that paper gets lost, records aren't shared with head office, and there's no way to search who has a specific item without calling around.
Digital allocation software solves this: every handover is recorded centrally, visible to everyone with access, and searchable in seconds. When you need to know who has the laser level, the answer is one search away — not a chain of calls.
EquipTrail makes the actual recording as fast as a paper form — three fields and submit. The difference is that the record is permanent, searchable, and immediately visible to everyone who needs it.
Choose the piece of equipment from your register by name, serial number, or category.
Select the crew member, foreman, or site that's receiving the equipment.
Optional: note condition at handover, project code, or any other relevant detail.
The record is created. Stock counts update. The recipient appears as the current holder. Everyone with access can see it instantly.
Hand equipment out to a crew member or directly to a site. The item's status changes from 'Available' to 'Allocated' and the recipient is recorded.
Record the return of any allocated item. Add a condition note at return. The item goes back to available stock immediately.
Move equipment between sites with a full transfer record — where it came from, where it's going. Both sites' stock counts update automatically.
Record your first allocation in under 10 minutes. Free for 14 days, no credit card needed.
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